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How to Host a Webinar

Available in English and French

How to Host a Webinar

A webinar is an online video event that helps you engage with your audience for a variety of purposes, including workshops, virtual games and educational presentations.

There are various platforms you can use to host a webinar. Learning how to host a webinar will be especially helpful if you are planning to run an activity in a virtual setting this year! 

Zoom and Google Meet are two platforms that you can use to host a webinar. Visit their Help Centres to learn how:

Zoom: https://support.zoom.us/hc/en-us

Google Meet: https://support.google.com/meet

Tips for Hosting a Webinar

  1. Before you start the webinar, take two minutes to introduce the participants to the technology, such as how to ask a question, and respond to their questions.
  2. Once you have introduced the technology, walk the participants through the purpose of the webinar, the process or goals, and introduce any speakers you may have.
  3. Assign a colleague to respond to technical questions during the webinar through the chat room or by direct email. Your colleague can be prepared with responses to common questions or concerns such as, “I can see the speakers, but I can’t hear them.”
  4. Decide when and how you want your participants to ask questions and let them know early on in the webinar. For example, should they use the Q&A box or the chat room? Will the Q&A take place in the middle of the webinar or at the end?
  5. If you intend on evaluating the webinar, provide a form at the end of the webinar. Alternatively, send a follow up email to participants with a survey and thank them for attending. Keep the survey short - between three and five questions.